Finance Officer

Finance Officer

CONTRACT: Full time (37 hours / week)

SALARY: DLSCS07 (£45,153 – £50,836 PA)

CLOSING DATE: 24 February 2025

START DATE: April 2025 or earlier

 

Please email completed application form to HeadOfCollege@dls-jersey.co.uk

We are seeking to appoint a Finance Officer reporting to and advising the Head of College. The primary focus of this role (along with other tasks) will be on the sales ledger and fee management aspect of the Finance (Bursar) office. (The purchase ledger focus is provided by the other Finance officer working in the Bursar’s office.)

This is an exciting time to take on this role at the College. The Bursar’s office has engaged with our specialist external accountancy provider to ensure that we work to the highest standards of efficiency. Over the past few months, this engagement has seen the introduction and implementation of new ledger systems such as XERO and DEXT, as well as our new fee management software.

The successful applicant would work closely with our external partners to facilitate a change culture efficiently helping the Bursar’s office embrace new software and methodology.

The post holder will have proven experience in managing a sales ledger, coupled with excellent administrative skills, computer literacy and be highly efficient and organised. They will be articulate & able to deal sensitively with a variety of situations as they support our clients. The ability to be clear whilst remaining calm, composed, tactful and flexible is essential.

Principal Duties

  • To liaise with the College external auditors (Moore Stephens) as required during the year and the course of the audit of the financial statements, in connection with the drafting of annual financial statements and the auditors’ audit management letter, and the drafting of letters of representation from the College to the auditors.
  • To provide proper documentation and control of all revenue items connected with the sales ledger and work with the FO- purchase ledger (FOp) to provide proper documentation and control with regards to the purchase ledger, i.e. employment costs, supplier purchases and invoices.
  • To preparate annual financial statements which conform to all relevant regulatory requirements.
  • To ensure financial systems as used for College purposes are soundly operated, secure and based on appropriate computer systems.
  • To advise the Head of College on financial best practices.
  • To help ensure that standards are met and children receive excellent quality care and education
  • To work with the Head of College in the preparation of multi-year strategic financial plans and an annual financial budget and cash flow.
  • To contribute to the development and implementation of long-term financial strategies for the College.
  • To preparate management accounts and related information on the agreed regular cycle and in the agreed format.
  • To advise the Head of College on the management of cash resources and maximise safe returns on cash reserves.
  • To Ensure Xero, Dext and AccessPay are up to date
  • To take direct responsibility (to the Head of College) for the sales ledger.
  • Oversee the fee accounts for clients
  • To oversee the management and maintenance of Parent/Pupil contracts and liaison with our external providers, AllSorted, with regards to fee invoices.
  • To overall control and management of unpaid fees and other debtors including reference to solicitors/collection agencies as required.
  • To propose recommendations to the Head of College (as required) for the level of school fees, extras policy and pricing, and rents and benefits for colleagues.
  • To work with our external provider, AllSorted to ensure the fee accounts for clients are operating efficiently.
  • To provide effective financial management of the College Hardship and other fee support bursaries, ensuring that the Head of College prior to make a decision to provide said funds is satisfied that it is appropriate, timely and necessary.
  • To prepare relevant paperwork at least monthly to inform the Head of College of the sales ledger and any other pertinent matters.
  • To assist with payroll functions.
  • To provide effective financial management to College Catering Manager, in ensuring that the canteen is a self-funding entity.
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