To work with our external providers and the other finance officers in the Bursar’s office to support the financial management of the College
To support the Head of College in the delivery of our strategic and operational plans
To liaise with the College external auditors (Moore Stephens) as required during the year and the course of the audit of the financial statements, in connection with the drafting of annual financial statements and the auditors’ audit management letter, and the drafting of letters of representation from the College to the auditors
To provide proper documentation and control of all revenue items connected with the purchase ledger and work with the FO- sale ledger (FOs) to provide proper documentation and control with regards to the purchase ledger, i.e. employment costs, supplier purchases and invoices
To preparate annual financial statements which conform to all relevant regulatory requirements
To ensure financial systems as used for College purposes are soundly operated, secure and based on appropriate computer systems.
To advise the Head of College on financial best practices.
To work with the Head of College in the preparation of multi-year strategic financial plans and an annual financial budget and cash flow.
To contribute to the development and implementation of long-term financial strategies for the College.
To preparate management accounts and related information on the agreed regular cycle and in the agreed format.
To advise the Head of College on the management of cash resources and maximise safe returns on cash reserves.
To Ensure Xero, Dext and AccessPay are up to date.
To take direct responsibility (to the Head of College) for the sales ledger.
To oversee the purchase accounts (nominal accounts) for employees with responsibility for a designated budget.
Management and maintenance of contractors and liaison with our external providers, AllSorted, with regards to purchase invoices
Recommendations to the Head of College (as required) or members of the SLT for tenders for work to be considered particularly for the maintenance of buildings etc
To work with our external providers and the Head of College to provide HR information regarding payroll, pensions, holiday and family leave entitlement
To work with our external provider, AllSorted to ensure the fee accounts for clients are operating efficiently.
To have effective working knowledge of the role of finance officer (sales ledger) to provide a degree of cover for staff absence
To prepare relevant paperwork at least monthly to inform the Head of College of the sales ledger and any other pertinent matters.
To ensure adequate provision of payroll management systems, preparation of payroll data and compliance with relevant legislation, the FOs must maintain appropriate knowledge and understanding of this to step in to complete this task if required
To advise the Head of College of training and professional development needs of the bursar’s office and coordinate training from the third-party providers for the bursarial team
To providing effective financial management to College Catering Manager, in ensuring that the canteen is a self-funding entity
To provide regular budgetary and other financial reports to Department Heads and Committees to ensure that accurate management decisions can be made.
To manage the monthly payroll for full-time, part-time and supply staff, approximately 100 staff across three pay groups.
To manage returns and payments required for Income Tax, Social Security, Teachers’ Superannuation and Prudential Executive Pension Plan are completed accurately and within the deadlines.
To manage and control personnel records, including contracts of employment, to ensure compliance with relevant legislation and availability of information to complete statutory returns, and staff absence records are updated.
To manage Manpower returns and Education Department returns are completed accurately and within the deadlines.
To manage and control supplier payments, ensuring that the correct procedures and authorisation is in place before payments are made.
To manage the College’s fund raising and trips account to ensure accurate recording of income and expenditure.
To liaise with the College’s Insurance Brokers when necessary.
To assist the College’s auditors in preparation of year end accounts and provide information when requested.
